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Showcase of hose solutions / Contact Tables

Grand Opening of Showcase - Friday, April 20, 5:30pm - 7:30pm
Showcase Exhibits - Saturday, April 21, 8:00am - 12:00pm

Showcase With NAHAD’s 2012 venue in Las Vegas, where nightlife is a force to be reckoned with, NAHAD will kick off the annual Showcase of Hose Solutions (Contact Tables) with a festive early-evening opening. Manufacturers, Associates and Affiliate Members will have the opportunity to showcase their products and services in a special Grand Opening reception format. Enjoy a favorite beverage and light hors d’oevres while you meet with trading partners and review the latest hose and accessories products and services.

The Special Showcase Friday Opening will be two hours long, beginning at 5:30 pm and concluding at 7:30 pm so that all NAHAD members can enjoy a Las Vegas Show or visit a special restaurant. The full Showcase program will recommence on Saturday at 8:00 am, concluding at noon.

Exhibitors may include an expanded display of products and information (see the Exhibit Program Rules below). You may set up your booth on Friday, April 20 from 12:00 pm – 5:00 pm, to get everything in place and ready for the Grand Opening at 5:30 pm. Affiliate Member Exhibitors will again be integrated into the Shocase program. Contact Table rules apply. Double Booth Space available: exhibitors have the opportunity to expand their booth space to encompass a space of 10’ x 20’, side by side.

All attendees will receive complimentary tote bags and 28th Annual Meeting collector’s mugs. Preceding the program, there will be a separate early breakfast buffet for exhibitors. Breakfast for non-exhibiting attendees will be served from 7:00 am – 8:00 am. Luncheon will be served to all attendees at the conclusion of the program, allowing for a networking break and time to start packing up booth materials, luncheon starts at 12:30 pm. Exhibitors may finish their booth teardown from 2:00 pm until 3:30 pm.

Manufacturer, Associate and Affiliate members are invited to register as soon as possible for an exhibit booth by completing the exhibit booth registration form. Choose your preferred booth location (see floor plan below) on the Form. Booth assignments will be made on a first-received, best-selection basis. For further details, contact the NAHAD office directly.

2012 Table Tops

(click Image to enlarge)

NAHAD 2012 Exhibit Program Rules and Regulations

1. Assignment of Space: Assignment of exhibit booths will be made on a first-come, first-served basis by a NAHAD committee.  Space is limited. Exhibitors are limited to two (2) booths. NAHAD reserves the right of final decision and the right to amend floor plans to relocate exhibits as necessary.

2. Payment for Space: Total payment of the exhibit booth fees must be paid prior to the program date and cannot be processed without the individual Convention attendee registration form for at least one person responsible for attending the booth. In the event of withdrawal by February 10, 2012, all fees paid for exhibit space will be returned to the Exhibitor. Exhibitors who withdraw after February 10, 2012 will be charged a cancellation fee of US$500.00. Fee for 10’ x 10’ Booth: US$925.00; Fee for 10’ x 20’ Booth: US$1,950.00

3. Liability: Neither NAHAD nor its agents or representatives will be responsible for any injury, loss or damage that may occur to the Exhibitor or to the Exhibitor’s employees or property from any cause whatsoever. Under no circumstances will NAHAD be liable for lost profits or other incidental or consequential damages. NAHAD shall not be liable for failure to perform its obligations under this contract as a result of strikes, riots, acts of God or any other cause beyond its control. The rights of NAHAD under this contract shall not be deemed waived except as specifically stated in writing and signed by an authorized officer of NAHAD.

4. Security and Insurance: Exhibitor is solely responsible for its own materials and those wishing to insure their goods must do so at their own expense.

5. Responsibility of the Exhibitors: The Exhibitor is responsible for damage to hotel property. No signs or other articles may be attached to walls, doors, etc. in such a manner as to deface or damage them. Exhibitors must be self-contained within the booth areas assigned, and no chairs, furniture or exhibit materials are to be placed outside the booth area, or set up in such a manner as to block other booths or any fire exits.

6. Exhibit Booths & Displays: Exhibitors will be provided with a standard 10’ x 10’ or 10’ x 20’ exhibit booth to include back wall & side wall draping, one 6’x 30” skirted table, two chairs, and a booth identification sign. Exhibits are restricted to a maximum height of twelve (12) feet. New since 2010: Other, or additional, equipment (tables, displays, chairs, signage, furniture, etc.) may be ordered by each exhibitor from the exhibit services company designated by NAHAD. Exhibitors may use their booth area to display whatever company literature, signage, products, samples, prizes, giveaways or information that is not in violation of local fire or safety ordinances and that can fit within the confines of the exhibit booth including space for exhibiting employees. Electrical services may be ordered by each exhibitor directly from the Hotel. Exhibits may not contain any hazardous materials and may not produce noise levels that would be intrusive of other booths.

7. Booth Staff: Exhibit booths may be staffed by any number of full-time company employees (one minimum required), and/or manufacturer representatives or agents retained by the member company, who have each registered as paying delegates to the Annual Convention. Attending manufacturer reps or agents must be solely attendant to the company which registered their attendance and may not work the convention or the exhibit floor independently. Exhibitors must limit the number of staff working the booth at any one time, to avoid congestion in the exhibit hall aisles. No exhibit staff may block passage within the aisles or take space outside the designated booth.

8. Move-in, Move-out: Exhibitors may move materials into their booths once the exhibit hall has been set and vacated by the designated exhibit services agent, due to be on Friday, April 20 by 12:00 pm. All exhibit materials must be removed from the exhibit area no later than 3:30 pm on Saturday, April 21.

9. Shipping Services and Exhibit Support: Exhibitors are encouraged to use the designated exhibit services agent, GES for assistance with in-bound and out-bound materials shipping. The hotel and NAHAD will not accept direct inbound shipments from exhibitors. A complete exhibit services information kit, along with the Contact Table registration confirmation form, will be provided to each registered exhibitor. No materials will be handled for packing or outbound shipping by any NAHAD representative or by the hotel or conference center. All materials remaining in the exhibit area after the conclusion of the Contact Table program will be considered trash, and will be disposed of appropriately.

10. Agreement on Conditions: Each Exhibitor, for himself and his employees, agrees to abide by these conditions and by subsequent amendments and additions thereto; it being understood and agreed that the sole control of the Contact Table program and exhibit area rests with The Association for Hose and Accessories Distribution.