Details
06/11/2025
RFP Subdivision Regulations
City of Bowling Green
The City of Bowling Green is requesting interested and qualified firms to submit proposals for professional services to develop updates to the Subdivision Regulations, as recommended by the aforementioned planning documents and in working closely with City staff. The firm chosen will work primarily with the Planning Department, who will serve as the point of contact throughout the project and will be responsible for coordinating and implementing the proposed updates to the Subdivision Regulations, pursuant to legislative requirements. Meetings with City Administrative staff, the Planning Commission and elected officials will be critical. There would likely be a core steering committee for the update.
The following is a list of key components of the update to the City’s Subdivision Regulations (Section 151 of the Codified Ordinances) that are expected to be reviewed for consideration of possible updates:
• Evaluating and performing an in-depth analysis of the existing Subdivision Regulations, including staff feedback for desired changes.
• Modernizing regulations to eliminate outdated codes, conflicts, inconsistencies, and gaps in regulations
• Reorganizing to make it easier to interpret and incorporate diagrams, graphics, and illustrations to help enhance understanding.
• Creating a user-friendly document that is easier to administer by staff and understood by residents, developers, and property owners.
• Aligning with recently adopted Zoning Code and Comprehensive Plan documents
• Connecting new subdivisions to the City’s Complete Streets policy adopted in 2016 for implementation
• Evaluating current infrastructure requirements for flexible options (i.e.: curbs vs. no curbs)
• Evaluating the use of more sustainable infrastructure options
• Evaluating allowing the use of flexible types of new housing subdivisions to accommodate consumer interest and housing trends (in tandem with recently adopted Zoning Code)
• Researching possibility of fees related to the impact of services
• Ensuring the regulations meet local and state laws related to land use and property splits.
• Developing an engagement strategy with various stakeholders, the public, and internal stakeholders.
Deliverables
The selected firm will prepare the Subdivision Regulations in a format agreed upon by the City. Throughout the course of identifying proposed updates, the firm will provide draft versions at various stages throughout the project period. The specific deliverables will be subject to further discussion, such as a proposed timeline and meetings with a core committee.
Submittal Requirements
The City is requesting the following information for the submittal of the proposal:
1. Cover Letter: One page letter that includes the business/consultant name, address, phone number, name and e-mail for the primary contact. If the proposal will include other partners, please identify the name(s) and contact information.
2. Proposed Approach: Provide a summary of the consultant’s understand of the project and a proposed work plan that includes specific approaches and methods for achieving the goals of this project. The work plan should include major task and time required to complete, deliverables for each task, outreach and engagement approaches, required meetings, communication methods, City responsibilities, and a projected schedule from start to completion.
3. Qualifications and Experience: Provide the following information to demonstration qualifications of the consultant and personnel
a. Consultant background (and any subcontractors) - Statement of qualifications, company history, size of the firm, description of services provided by the organization, experience and history providing similar services related to preparing subdivision regulation, list of comparable projects the company has worked on in the last 5 years, and a statement verifying firm’s workload and capacity to complete the project within the timeframe provided by the firm.
b. Identify the project team (included subcontractors) and provide the following information – Name and title of the individual who will lead and mange the project, name and title of key staff who would be assigned to the project, resumes for proposed lead and associated team members involved. Include educational background, years of professional experience in respective field, certifications, and recent similar projects worked on and the role in said projects.
4. Cost Proposal: Provide a “not to exceed” cost for completion of the project. This can be listed in the proposed approach, if desired.
5. Examples: Provide at least 3 examples of subdivision regulation work samples recently completely (within last 10 years) by the firm that exhibit the team’s ability to successfully complete the proposed project. Include location, date, scope, contract amount, project team, and client contact information for each work example. Project samples can be digital.
6. References: Provide at least 3 references of municipal clients where similar professional services were recently provide by the firm. Include the name, email, and phone number of each reference listed.
7. Submission Packet: The entire response needs to be submitted in a sealed envelope marked “City of Bowling Green, Ohio, Subdivision Regulations Update” on the front and one digital copy on a thumb drive.
8. Deadline: Responses to this RFP are due no later than 4:00 p.m. on Thursday, July 17, 2025 and need to be delivered to:
Lori Tretter, Municipal Administrator
City of Bowling Green
305 North Main Street
Bowling Green, Ohio 43402
Questions regarding the RFP may be addressed to Heather Sayler, Planning Director, at (419) 354-6218 or hsayler@bgohio.org.
Selection Process
A selection committee will review all proposals. In evaluating proposals, the committee will consider all factors in response to the proposals, including: price, consultant qualifications and *experience, project team, response to this request, schedule for completion, and references.
*The City will be looking in particular for experience with codes in small to mid-sized university communities and extensive experience with writing recent Subdivision Regulations.
The City is not obligated to accept the lowest priced proposal, but will make an award in the best interest of the project. Following the evaluation, the City of Bowling Green will enter into contract negotiations with the most highly qualified firm.
