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03/13/2023

PROPOSED BYLAWS AMENDMENTS - June 2023

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NOTICE: Proposed Bylaws Amendment - June 2023

The board of directors for the Southern Cemetery, Cremation & Funeral Association will be presenting the following amendments to our bylaws at the 2023 annual business meeting scheduled for Tuesday, June 27. This meeting will be held during our annual convention at The Park Vista Hotel, Mountainview A meeting room at 2:00 Eastern. 

Current bylaws are below, with existing language underlined, and proposed amendments unlined in bold text, with an explanation following each section.

AMENDMENT 1:

Article IV Section 1

(Current)

The property and business of the Association shall be managed by a Board of Directors consisting of (i) twelve (12) Active Members of the Southern Cemetery, Cremation and Funeral Association, one-third (1/3) of that number shall be elected at each annual meeting of the Association to serve for a term of three (3) years, and, (ii) if the President during their term of office as such is not otherwise then an elected member of the board; and (iii) the President-Elect during their term of office as such is not otherwise then an elected member of the Board. The term “Active Member” is used in Article IV and Article V Section 1B means individuals with voting privileges designated by an Active Member in Classes A or B defined in Article II, Section 3 of these bylaws.

(Proposed)

The property and business of the Association shall be managed by a Board of Directors consisting of (i) nineteen (19) Active Members of the Southern Cemetery, Cremation and Funeral Association, one-third (1/3) of that number shall be elected at each annual meeting of the Association to serve for a term of three (3) years, and, (ii) if the President during their term of office as such is not otherwise then an elected member of the board; and (iii) the President-Elect during their term of office as such is not otherwise then an elected member of the Board. The term “Active Member” is used in Article IV and Article V Section 1B means individuals with voting privileges designated by an Active Member in Classes A or B defined in Article II, Section 3 of these bylaws.

Summary of Proposed Amendment: 

* The intent of this bylaw is to clean up the language in the existing bylaws, based on the number of board members currently serving on the SCCFA board. The number of 19 is the number of Directors and Officers, including the Immediate Past President, which are actively serving the SCCFA at the time of this notice and the number which have consistently been serving for several years. These are full-voting members. Past Presidents NOT included.  Suppliers NOT included.

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AMENDMENT 2

Article IV Section 8 and Section 9

(Current)

Section 8. Regular meetings of the Board of Directors shall be held at such time and place, by any means or method, as the Board itself shall designate. Special meetings may be called by the President or any five members of the Board of Directors upon five (5) days written notice or may be held at any time or place, by any means or method, without written notice by consent of ten (10) Directors. The call for a special meeting shall state the purpose thereof and all Board Member must be notified in advance of any special meeting.

Section 9. Eight (8) members of the Board of Directors shall constitute a quorum at any meeting of the Board. In the event the President determines circumstance or matters that require prompt Board action and a personal called meeting is impractical, an electronic or telephonic conferencing meeting may be held so long as a quorum is established. No voting by proxy shall be allowed.

(Proposed)

Section 8. Regular meetings of the Board of Directors shall be held at such time and place, by any means or method, as the Board itself shall designate. Special meetings may be called by the President or any nine (9) members of the Board of Directors upon five (5) days written notice or may be held at any time or place, by any means or method, without written notice by consent of sixteen (16) Directors. The call for a special meeting shall state the purpose thereof and all Board Member must be notified in advance of any special meeting.

Section 9. Thirteen (13) members of the Board of Directors shall constitute a quorum at any meeting of the Board. In the event the President determines circumstance or matters that require prompt Board action and a personal called meeting is impractical, an electronic or telephonic conferencing meeting may be held so long as a quorum is established. No voting by proxy shall be allowed.

Summary of Proposed Amendment:

* To maintain the same percentage needed to determine a quorum for meetings, due to increasing the number of board members from 12 to 19. 

Follow this link to view the current SCCFA Bylaws:  Bylaws SCCFA - Revised March 9 2023

Have additional questions? Contact Cindy Foree at 615-714-9605 or email TheSouthern.office@gmail.com.

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