Moved by the Rules and Bylaws Committee; Rose Bronec, Claire Creese, Kathryn Miranda; and the Attendees’ Convocation Committee; Ron Dennis, Pamela Blanc, Mary Derbyshire
Whereas, there is a need to bring clarity to the Attendees' Convocation (AC) proceedings in establishing its quorum;
Resolved, That item 6 of the Attendees’ Convocation (AC) resolution, previously adopted by the membership in 2018, “Quorum for the AC to be a majority of members attending the ACGM in person”, be amended in the following three ways––
to then read: Once the Annual General Meeting (AGM) quorum has been determined, the quorum for the AC to be a simple majority of voting members attending the AGM in person.
Attendees’ Convocation
Kathryn M. Miranda on Sunday 06/14/2020 at 02:31 PM
The plan for the 2020 AGM that would have been in Boulder would have taken care of this quandary by starting the AGM on Friday for the purpose of establishing a quorum. So the need to establish the quorum before the AC is known and will need to be dealt with through AGM planning. so for a Friday AC, open the agm to establish the quorum, then adjourn until Saturday, then hold the AC. the other option is to hold the AC sometime after the Saturday morning AGM.
Ruth Rootberg on Friday 06/12/2020 at 11:36 AM
This comment is neither for nor against the proposed motion, but rather to help me understand procedures.
The AGM - the actual business meeting - has not been starting until Saturday morning, which means that quorum number is not arrived at until Saturday. In 2019, the AC convened Friday evening. If when we next have an AC and AGM, the AC again precedes the business meeting, it seems one would have to trust that there is a) a quorum for the AC so that b) if a simple majority approves anything, it will need to be verified after the AGM begins on Saturday. That seems unwieldy.
If, however, the AC convenes after the start of the business meeting, there would not be that problem I presented. However, scheduling the AC on Saturday or Sunday would present other problems.