Details
 

06/02/2023

Office Administrator

Toledo-Lucas County Health Department

Position: Office Administrator

Assignment Location:  635 N. Erie St. Toledo, OH 

Minimum Qualifications: 

Responsibilities:

  1. Acts as a liaison between their immediate supervisor and other staff.
  2. Assists with arranging meetings, setting agendas, and completing meeting minutes as needed.
  3. Performs general administrative tasks including, but not limited to: composing correspondence; providing requested agency materials or explanations of available services; preparing typed copy from rough drafts, oral instructions, and/or dictation such as letters, reports, memoranda, and meeting minutes; reviewing submitted paperwork and other documents for errors and ensuring corrections are made; and preparing information packets, meeting agendas and other reports as requested.
  4. Schedules meetings, appointments and makes necessary reservations; maintain calendar for assigned director as necessary.
  5. Maintains, sets up, organizes, and verifies administrative files and records.
  6. Coordinates and facilitates the transfer of incoming internal or external calls to their appropriate destinations.
  7. Provides assistance in collecting and compiling data for the creation, development, and preparation of a variety of source documents including flyers and PowerPoint presentations.
  8. Coordinates agency vehicle scheduling, sign-out, maintenance, and operation logs as required.
  9. Assists staff when there are large events occurring within the facility. Schedules meeting rooms for staff as needed.
  10. Books final pre-arrangement travel staff within operations; reconciles travel delegate card.
  11. Submits and reconciles expense reports.
  12. Utilizes and reconciles P Cards.
  13. Performs tasks of a confidential nature.
  14. Orders, inventories, and controls office supplies and other materials.
  15. Works with others to help improve internal processes as needed.
  16. Answers phones, emails, and other communications from internal and external stakeholders.
  17. Assists their immediate supervisor with other operational tasks as needed.
  18. Assists and works with other clerical staff as needed. This includes, but is not limited to, completing mail runs, sorting and distributing mail, and covering other clerical areas as needed.
  19. Adheres to PHAB core competencies including, but not limited to: T1: 1.2.1, 1.2.2, 1.2.3, 2.1.1, 2.1.2, 2.2.5, 2.4.5, 3.2.1, 3.2.2, 3.3.3, 3.3.5, and 4.1.4.
  20. Participates in quality improvement efforts and achieving PHAB accreditation requirements. This position will be responsible for using quality improvement (QI) processes and/or techniques to improve the effectiveness of the assigned public health program.
  21. Attends and participates in conferences, seminars, trainings, or related education classes as assigned.

 ADA Specifications:

This position is classified as Office -1 setting and performs a wide range of functions for the Toledo-Lucas County Health Department. Further information may be obtained from Human Resources.

Disclaimer:

The essential duties and responsibilities defined within this position description are not an all-inclusive list, but a general summary of purpose and primary function of the position. An individual employed in this position may be asked or assigned to perform a wide-range of related tasks, within the scope of the position, department/division, union affiliation, etc. as deemed appropriate by management.

Please email or mail cover letter and resume to:

Email: TLCHDresumes@co.lucas.oh.us                   Mail: Toledo-Lucas County Health Department

Attn: Human Resources

635 N. Erie Street

Toledo, Ohio 43604

The Toledo-Lucas County Health Department is an Equal Opportunity Employer. The Department operates in accordance with Title VII of the Civil Rights Act of 1964.

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