NAHAD 2023 Exhibit Program Rules and Regulations
- Assignment of Space: Assignment of exhibit booths will be made on a first-come, first-served basis by NAHAD. Space is limited. Exhibitors are limited to two (2) connected booths. NAHAD reserves the right of the final decision and the right to amend floor plans to relocate exhibits as necessary.
- Payment for Space: Total payment of the exhibit booth fees must be paid prior to the program date and cannot be processed without the individual Convention attendee registration form for at least one person responsible for attending the booth. NAHAD’s priority is the health and safety of all attendees. In the event you need to cancel your exhibit registration, full refunds will be given.
Fee for 10’ x 10’ Booth: US $1,250.00; Fee for 10’ x 20’ Booth: US $2,500.00
- Liability: Neither NAHAD nor its agents or representatives will be responsible for any injury, loss, or damage that may occur to the Exhibitor or to the Exhibitor's employees or property from any cause whatsoever. Under no circumstances will NAHAD be liable for lost profits or other incidental or consequential damages. NAHAD shall not be liable for failure to perform its obligations under this contract as a result of strikes, riots, acts of God, or any other cause beyond its control. The rights of NAHAD under this contract shall not be deemed waived except as specifically stated in writing and signed by an authorized officer of NAHAD.
- Security and Insurance: The exhibitor is solely responsible for its own materials and those wishing to insure their goods must do so at their own expense.
- Responsibility of the Exhibitors: The Exhibitor is responsible for damage to hotel property. No signs or other articles may be attached to walls, doors, etc. in such a manner as to deface or damage them. Exhibitors must be self-contained within the booth areas assigned, and no chairs, furniture, or exhibit materials are to be placed outside the booth area or set up in such a manner as to block other booths or any fire exits.
- Exhibit Booths & Displays: Exhibitors will be provided with a standard 10’x 10’ or 10’ x 20’ exhibit booth to include back wall & side wall draping, one 6’x 30” skirted table, two chairs, and a booth identification sign. Exhibits are restricted to a maximum height of twelve (12) feet. Other, or additional, equipment (tables, displays, chairs, signage, furniture, etc.) may be ordered by each exhibitor from the exhibit services company designated by NAHAD. Exhibitors may use their booth area to display company literature, signage, products, samples, prizes, giveaways, or information that is not in violation of local fire or safety ordinances and that can fit within the confines of the exhibit booth, including space for exhibiting employees. Electrical services may be ordered by each exhibitor directly from the Hotel. Exhibits may not contain any hazardous materials or equipment and may not produce noise levels that would be intrusive to other booths.
- Booth Staff: Exhibit booths may be staffed by any number of full-time company employees (one minimum required), and/or manufacturer representatives or agents retained by the member company, who have each registered as attendees to the Annual Convention. Manufacturer reps or agents attending on behalf of the exhibiting company must be solely attendant to the company which registered their attendance and may not work the convention or the exhibit floor independently. No exhibit staff may block passage within the aisles or take space outside the designated booth.
- Move-in, Move-out: Exhibitors may move materials into their booths once the exhibit hall has been set and vacated by the designated exhibit services agent, due to be on Monday, May 1st from 9:00 am – 3:30 pm. Exhibiting companies are precluded from dismantling exhibit booths prior to the conclusion of the Showcase, scheduled to be 1:00 pm on Tuesday, May 2nd. All exhibit materials must be removed from the exhibit area no later than 4:00 pm on Tuesday, May 2nd.
- Shipping Services and Exhibit Support: Exhibitors are encouraged to use the designated exhibit services agent, Alliance Nationwide Exposition, for assistance with inbound and outbound materials shipping. The hotel and NAHAD will not accept direct inbound shipments from exhibitors. A complete exhibit services information kit, along with the Showcase registration confirmation form, will be provided to each registered exhibitor. No materials will be handled for packing or outbound shipping by any NAHAD representative or by the hotel or conference center. All materials remaining in the exhibit area after the conclusion of the Showcase program will be considered trash and will be disposed of appropriately.
- Agreement on Conditions: Each Exhibitor, for him/herself and his/her employees, agrees to abide by these conditions and by subsequent amendments and additions thereto; it is understood and agreed that the sole control of the Showcase program and exhibit area rests with The Association for Hose and Accessories Distribution (NAHAD).
PLEASE REFER ALL QUESTIONS CONCERNING THE EXHIBIT PROGRAM TO THE NAHAD OFFICE AT 410-940-6350.
