Administrative Assistant/Program Assistant

Ohio Society of Professional Engineers | Columbus, Ohio

The Ohio Society of Professional Engineers (OSPE) is a 501(c)(6) professional society representing Ohio’s licensed professional engineers. They provide continuing education, professional programs and advocacy. They also work with a related 501(c)(3) organization, the Engineers Foundation of Ohio (EFO), to provide professional education and charitable programs.

Position Description:

Reporting to the executive director, the position is responsible for assisting in the management, committee support, fundraising and membership administration and event planning of OSPE and EFO.

This position requires a strong member and donor focus, attention to detail, reliability and ability to work independently without constant supervision.

Key Responsibilities:

Assist executive director with board meeting & committee administration, including preparation and distribution of OSPE/EFO board & executive committee meeting notices, agendas and minutes.
Management of administrative programs, such as the Joint Associations Meeting, EFO Scholarship program, OSPE Awards Program, direct mail fundraising program and Benefit Golf Outing.
Process mail, incoming phone calls, income and prepare deposits.
Manage internal administrative publication, member programs and vendor & contractor relationships.
Assist in editing, proofing, printing and bulk mail fulfillment projects and record keeping.
Assist in maintaining website and keeping content timely.
Assist with in-person and virtual events, meetings and seminars.
Assist with membership recruitment & retention and fundraising programs.
Some travel required.
Additional duties as assigned.

Candidate Desired Qualifications:

Some college or equivalent years of experience required.
Minimum of two year’s work experience in nonprofit programming or administration preferred.
Excellent writing, editing and interpersonal skills required.
Knowledge of Word and Excel required.
Knowledge of QuickBooks and InDesign graphic design software desirable.
Strong attention to detail and accuracy.
Well organized and self-motivated; must perform functions and meet deadlines with minimal supervision.
Ability to work effectively under deadlines.

We offer a competitive compensation commensurate with experience. OSPE is an equal opportunity employer.

To Apply:

To apply, please send resume with cover letter and three references by email to exec@ohioengineer.com.

The deadline to apply is July 15, 2024.

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