06/15/2021

The Event Planner’s Essential Onsite Kit (aka Your Superhero Toolbox)

Must-haves for in-person events

When it comes to coordinating an in-person meeting or event, you want to feel confident and capable every step of the way. 

After 17+ years managing behind-the-scenes details for clients from non-profits to corporate groups, I’ve found a few key secrets to ensuring a successful event. In some cases, I’ve learned the hard way so you don’t have to!

Providing on-site supplies for clients is a "value-add" service that offers your client peace of mind, eliminates participant stress, and keeps your timeline smoothly on track.

As you curate your own supplies, start with a rolling toolkit. I found mine at the Black and Decker outlet while visiting family in Charleston, SC. Now I don't attend an event without it! Equipped with generous storage, the best part is IT’S ON WHEELS. No more awkward schlepping bags and boxes. 

Now for the most essential goods you'll want to keep on hand: 

Practical Tools 

• Scissors (multiple pairs—your exhibitors will thank you)
  
  
• Stapler and Extra Staples
  
  
• Tape: Scotch, Masking, Duct, Gaff. All the tape.
  
  
• Post-it Notes (go wild with various sizes) 
  
  
• #10 Envelopes
  
  
• Mini Paper Cutter
  
  
• Dry Erase Markers (the hotel's markers are always dried up!)
  
  
• Permanent Markers (I never leave home without a Sharpie!)
  
  
• Binder Clips

Tech 

• Cell Phone Chargers (iPhone & Android) 
  
  
• Power Strip
  
  
• Extension Cord
  
  
• Adapters for LCD projectors (especially Macbook converters!)
  
  
• Slide advanced for projector
  
  
• Portable printer (I LOVE this one) and extra ink cartridges

Wellness

• Hand Sanitizer
  
  
• Ibuprofen/Antacids
  
  
• Tampons/Pads
  
  
• Band-Aids
  
  
• Safety Pins
  
  
• Tide Stain Remover Pen
  
  
• Nail Polish Remover
  
  
• Tissue Pocket Packs 

Are you an event professional motivated to level up your business or new to the industry and seeking insider insights to kickstart your career?

Scope out these 3 blog posts designed just for you:

>> Ten Questions to Ask Before Leading a Virtual Event 

>> Six Things Your A/V Company Wants You To Know 

>> So, You Wanna Be An Event Planner? 3 Insider Secrets Revealed 

Did you know I also offer 1:1 Consulting? Schedule your complimentary 30-minute session here and see how I can help!