NUTS AND BOLTS OF ASSEMBLY
Q: Can I attend the Assembly if I haven’t registered?
A: On-site Registration will be available in three categories: Clergy Voting Member, Lay Voting Member, and Non-Voting Member. Registration begins June 4 at 8 am in the Wittenberg HPER Center. On-site registration fee is slightly higher than the advance registration fee.
Q: When do the actual meetings start?
A: The Assembly will be called to order on June 4 at 9:30 am. The morning Assembly Plenary Sessions will be held in the Wittenberg HPER Center. The afternoon Plenary Session and Worship will be held in Weaver Chapel.
Q: When do the meetings end?
A: The closing of the June 4 Assembly is scheduled for 4 pm, pending the completion of all Synod Business.
Q: Is lunch included in the registration fee?
A: Yes. Lunch on Saturday is included in the registration fee, as are beverages and snacks at the breaks.
Q: Is there handicap parking close to the meeting place?
A: A parking lot with handicap parking is located near the HPER Center. In addition, shuttle service to designated locations around the campus will be available.
Q: I have to leave during the Assembly and return later. Is that a problem?
A: You may come and go as you please. Proxy voting is not permitted per synod constitution. Voting will be by hand or voice this year as there are few votes required in the agenda. Therefore, you must be present to vote.
Q: I don’t know who the congregational representative is going to be. Can I register for a representative without a name?
A: Yes. Register Lay Female or Lay Male as the name of the representative and complete the rest of the registration material with the congregation’s contact info. Contact Susan Barton-Nonno at firstname.lastname@example.org or 614.464.3532 when you have the name of your lay female or lay male representative. The name of your representative may be added on-site if a voting member is secured after the May 23 cut off date.
Q: Are there rooms available in the University dorms?
A: Yes. University dormitory rooms in New Hall may be reserved for Friday night, June 3rd. Please see the Registration Packet for details and room rates.
Q: I may have to bring my children for part of the Assembly. Is there child care for portions of the Assembly?
A: Childcare is not being provided at the Assembly this year. If you must bring children they must be supervised. Please understand this is a meeting to complete the business of the church.
Q: What’s the weather like in Springfield in early June?
A: Central Ohio in June has an average daytime temperature from the low to mid 70s. Showers are not uncommon during this time.
Q: Are there group discounted passes to Springfield area attractions as part of the Assembly?
A: No, we are not able to provide discounted rates.
Q: Are vegetarian and vegan meals available for lunch?
A: Vegetarian options will be available at meals in the HPER Center.
Q: Can I register for the Assembly but not buy lunch at the University?
A: Lunch is included in the advanced registration for the Assembly. It cannot be removed from the registration. However, there are restaurants nearby if you prefer to leave the Assembly for lunch.
Q: Are there assigned seats in the Assembly Hall?
A: Seats are not assigned for Voting Members of the Assembly. Visitors are requested to sit at the back of the Assembly Hall. Signs will be posted designating the different areas.
Q: Can we bring food and drink into the Assembly meeting?
A: The HPER Center staff allows beverages and snacks to be brought into the Arena.