Details
08/14/2019
Administrative Coordinator
Ohio Association of School Business Officials
About the Job:
Under the direction of the Deputy Executive Director, the Administrative Coordinator position provides administrative and substantive support with a focus on office management, event coordination, and membership.
Primary Responsibilities Include
Office Administrative Support:
- Performs administrative functions including, but not limited to:
- Initiating and preparing memos and other correspondence
- Taking minutes and maintaining official association documents
- making photocopies, preparing mailings, and other activities as requested - Schedule/manage calendar for staff/operational meetings
- Provide support and manage related paperwork for OASBO-related programs, such as the OASBO Treasurer Licensure Pathway
- Coordinate office equipment repair
- Take inventory and order supplies for the office and facility
- Work with staff to file reports, including the Joint Legislative Ethics Committee (JLEC) quarterly report
- Manage room rentals of OASBO professional development center
- Coordinate travel & conference/meeting registrations for board, staff, committee members
- Is the friendly and confident voice and face of OASBO
- Cheerfully and professionally answer all incoming calls
- Screen and route calls appropriately - Assist with the maintenance and recruitment of members
- Greets office visitors with a smile and friendly confidence
- Open and distribute incoming mail and special deliveries
- Organization and maintenance of files and documents
- Keep common areas clean
Project Management:
- Create, distribute and analyze surveys regarding programs and events, including utilizing electronic (web-based) survey methods
- Assist with curriculum and professional planning activities, including, but not limited to:
- Facilitate communications with speakers, volunteers, etc. prior to, during and after events
- Manage the “Call for Presentations” process in collaboration with other staff and members
- Acquire, store and upload content (handouts, bios, etc.) to network and digital library for all
presentations
- Preparing name badges and sign-in sheets for all events
- Act as onsite registration coordinator for events
- Monitor volunteer sign-ups and act as a liaison between volunteer coordinators, committee
members, and staff
- Assist with award selection committee duties - Manage meeting room setup, food & beverage needs, setup and teardown, audio-visual support for onsite events at the OASBO professional development center
Database Management:
- Assist with updates and postings in the membership database and/or web-based programs
- Data entry and updates for membership records, events, volunteers, etc.
- Respond to general inquiries of current and prospective members
- Assist with annual membership drive activities
Perform other duties needed or assigned by the Deputy Executive Director or the Executive Director.
Requirements include:
- College degree preferred or at least five years of relevant experience
- One year of experience in meeting planning preferred
- Strong organizational skills and attention to detail with the ability to manage multiple projects while consistently meeting deadlines
- Strong critical thinking and problem-solving skills
- Ability to work collaboratively with staff and executive leadership to contribute to all team initiatives
- Strong interpersonal, oral and written communication skills
- Knowledge of audio-visual meeting technology
- Proficient in Microsoft Office, internet and database technologies
- Must be able to move furniture during room set-ups
- Must be able to lift 25 or more pounds repetitively
- Must have a valid Ohio driver’s license and reliable transportation
- Must be able to work a flexible schedule – some overnight travel required, and some evening events required
Salary: $50,000-$60,000
To Apply: Please email a cover letter and resume to katie@oasbo-ohio.org .
