Record Retention

The Office of the Secretary of the Evangelical Lutheran Church in America recommends the following retention schedule for congregational records. Questions regarding record retention may be directed to the Office of the Secretary,

Archiving in Congregations
Attestation of Record and Financial Requirements
Congregation Records Retention Schedule
ELCA Congregation Record Retention Schedule (PDF)
Dispose Records Disbanding Congregations
Maintaining Parish Register (PDF)
Maintaining Parish Register (PowerPoint Presentation)
Microfilm Digital Preservation
Order for the Disposal of Deteriorating Bibles

-Recommendations for elected congregation secretaries

- See more at:

Region 6 Archives

Region 6 Archives is a great resource for record retention information and where many of your congregation's important records can be housed. Please contact Region 6 Archives with questions at or call (614) 235-4136 and check out their website for more information.

ELCA Region 6 Archives
Trinity Lutheran Seminary at Capital University
2199 East Main Street
Columbus, Ohio 43209

The ELCA Region 6 Archives continues to cooperate with synods, congregations, rostered leaders, and congregation members in Indiana, Kentucky, Ohio, and the Michigan Lower Peninsula to preserve Lutheran history.  Contact the ELCA Region 6 Archives for congregational anniversary and history writing ideas, research assistance, congregational archives help, and records management guidance.